CBBC Grant Request
Hello Coaches & Advisors! This is YOUR page to request funds for your team or activity. Please review the policies below and complete the form. Your CBBC Board will be happy to review your request and get back to you soon!
Policy on Disbursement:
a. Funds for Equipment and Supplies:
The Board will attempt to fund as many requests as possible for capital equipment and supplies, such as: uniforms, associated clothing, and associated equipment necessary for any sport or activity.
b. Funds for Travel:
The Board may fund travel requests for certain activities, especially if their need for equipment and supplies is limited compared to that of other groups or activities. Other request for travel funds may be funded, however, it is the Boards' intent to recognize all activities fairly and equitably.
c. Funds for Social Events:
The Board may consider requests for funds to be applied for social events, end of season parties, social functions, team-building or school spirit events, or awards for teams.
d. Funds for Extraordinary Items:
The Board will consider requests for funds for extraordinary items not specifically set forth above, based upon the recommendation of the members or parent liaison. In considering such requests, the Board shall consider its mission, bylaws, goals and guidelines set forth herein.
e. Access to other funding:
If your club or activity has access to other funds, such as your allocated account with the CBBC, your ASB account, or another group that fundraises for your club (examples include the band booster club or the Cheney Basketball Association), you will be asked if those funds are available for use rather than accessing the general fund of the CBBC. If not, or if the amount only covers a portion of the grant request, then the grant request will proceed to a vote.
e. Approval:
Each grant request will be reviewed and voted on by the Board. The decision to approve a disbursement shall be made by a majority vote of Board members present during the grant request review. Consideration for assigning funds will be carried out as fairly and equitably as possible according to a number of criteria which include by way of illustration and not limitation:
- The amount of funds available
- The amount of the grant request
- The amount of funds recently disbursed to a particular activity
- The number of students affected by the request
- The urgent need for the request
- The volunteer time given by the students and parents of the particular club or sport
The Board prefers to consider activity requests prior to the purchase of equipment, supplies, travel or extraordinary items. Requests made for CBBC funds after purchases have occurred will not be presumed to be reimbursed but will be considered according to the above-mentioned criteria and will not take priority or have preference over other requests.
f. Distribution of Funds:
Grants can be requested at any time throughout the year. For most requests, they will be considered at the following monthly CBBC Board meeting. However, if time-sensitive, the Board may vote via email in between Board meetings. Following a Board's approval of a particular grant request, the distribution of funds will occur as soon as possible, or as per the schedule needed.
